Company Description
FISBA is a global company dedicated to shaping light through excellence in optical design, system engineering, high precision volume production and advanced optical coating. In the broad field of photonics, FISBA focuses on solutions for Life Sciences, Advanced Manufacturing and Aerospace and Defense – always with the mission of empowering customers to exceed their goals.
Role Description
As the Office Manager and Administrative Specialist, you will be the backbone of our office operations, responsible for managing various administrative tasks while ensuring the smooth functioning of their office environment. Your contributions will play a crucial role in supporting our mission to provide top-quality solutions to our clients. This role is fully time, in our Saco Main Office.
Office Manager Responsibilities:
Office & Facilities Management:
- Maintain a well-organized and efficient office environment.
- Coordinate office supplies, equipment, and facilities maintenance.
- Manage office schedules, appointments, and conference room bookings.
- Ensure a welcoming and professional reception for visitors and clients.
- Shipping and Receiving responsibility, managing logs and routing of materials
Administrative Support:
- Assist in the preparation of reports, presentations, and documents.
- Handle phone calls, emails, and correspondence efficiently.
- Maintain and update company records, databases, and filing systems.
- Assist in travel arrangements and expense reporting for team members.
- Maintain internal company SharePoint
Finance and HR Support:
- Assist with basic financial tasks such as invoicing and expense tracking.
- Support HR activities, including onboarding and maintaining employee records.
- Liaise with external vendors and service providers.
Project Assistance:
- Collaborate with project teams on administrative tasks as needed.
- Organize and document projects and production-related information.
- Inventory Management
Education, Experience and Skills:
- Proven experience in office management or administrative roles.
- Strong organizational skills with an eye for detail.
- Proficiency in Microsoft Office Suite (Sharepoint, Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Basic knowledge of finance and HR processes is a plus.
- High level of professionalism and discretion.
- Confidentiality
- Self-motivated and enthusiastic with proven creative and critical thinking capabilities.
Physical requirements:
• Lift and carry up to 25 pounds occasionally.
• Works in an office and production setting
• Must be able to work in front of a computer, participate in video calls and telephone calls for long periods.
FISBA North America are equal opportunity employers.